Gradual resumption of presential activities
at ESTG

May 28, 2020

Following the end of the State of Emergency and the recommendations in this regard, communicated on April 30th by the Ministry of Science, Technology and Higher Education, as well as Order No. 120/2020, of April 22nd, by the President of the Polytechnic of Leiria, which announces the gradual resumption of presential activities in Leiria’s Polytechnic, we hereby inform our community of the standards that regulate the access and permanence of our Employees, Students and other partners, in the spaces of the School of Technology and Management (ESTG).

As established in Order No. 52/2020, of April 14th, teaching activities, as well as all inherent evaluations, must be held through distance learning methods. However, the occasional use of ESTG facilities may be necessary to carry out academic activities for the completion of a degree or for performing activities essential to the fulfillment of research projects, as well as to carry out assessment elements, remotely and by computer, for Students who do not have the technological conditions to do so at their place of residence. This presential and punctual use is regulated, requiring prior authorization, according to the information presented below.

We emphasize that the regulatory measures now announced are intended to minimize the problems arising from the pandemic situation generated by the coronavirus SARS-CoV-2, which causes COVID-19. We ask for the understanding and collaboration of our entire community in order to comply with the defined rules, as well as with the adoption of responsible behaviors, good hygiene practices, respiratory etiquette and social distancing, highly recommended by the competent authorities.

The measures set out in this second phase of the gradual resumption of ESTG’s presential activities, will be continuously monitored and any changes that may occur identify necessary will be promptly communicated..


These measures are valid and must be applied and complied with in all ESTG buildings.


We appreciate the collaboration of all, as well as the sense of responsibility shown by our community, being at your disposal for any clarification that seems necessary.


Timetable for School of Technology and Management’s Buildings
Access to facilities at the School of Technology and Management
Rules for the Use of Facilities
Personal Protective Equipment (PPE)
Cleaning and Hygiene

Timetable for School of Technology and Management’s Buildings

Opening Hours

until July 31th
Building A – Monday to Friday, from 8:00 am to 10:00 pm; Saturday from 08:00 am to 01:00 pm
Building B – Monday to Friday, from 08:30 am to 06:30 pm
Building C – autonomous restricted access
Building D – Monday to Friday, from 8:00 am to 8:00 pm
Building E – closed, with authorized access only
from 1 to 23 august
Building A – Monday to Friday, from 8:00 am to 10:00 pm
Building B – Monday to Friday, from 08:30 am to 06:30 pm
Building C – autonomous restricted access
Building D – closed, with authorized access only
Building E – closed, with authorized access only
from 24 to 31 august
Building A – Monday to Friday, from 8:00 am to 10:00 pm
Building B – Monday to Friday, from 08:30 am to 06:30 pm
Building C – autonomous restricted access
Building D – Monday to Friday, from 8:00 am to 8:00 pm
Building E – closed, with authorized access only

Access to facilities at the School of Technology and Management

The use of protective mask is mandatory in all School’s facilities.

Access Control in Buildings and Registration

  1. The access control and registration to ESTG’s Buildings will be carried out by duly identified personnel in cooperation with the School’s Security Team.
  2. Entry and access to laboratories or computer rooms for exams will not be allowed to Students who are not duly authorized by the School’s Board.
  3. Whenever a situation of potential hazard to Community health is detected, it should be immediately reported to the Access Control Posts or to the nearest Security Team member.

Access to Shared Spaces

  1. Access to shared spaces is made only for the purpose of circulation and access to specific spaces, being conditioned and reduced to the minimum necessary;
  2. The minimum safety distance of 2 meters must always be maintained and respected;
  3. Vending machines can only be accessed by one person at a time and through prior cleaning, done by the user, through a vaporizer available on site;

Access to facilities by Teaching Staff (Buildings A, D and E)

  1. Access restricted to the number of persons present in the space to be accessed and subject to registration at the entrance of the building (places to be accessed and times);
  2. At most, one person will be allowed per office;
  3. Preferably, the maximum occupancy of one person per 20m2 in laboratory space / room should be considered, considering the specificity of each space.

Access to facilities by Technical and Administrative Staff

  1. Regular or occasional access, are authorized by prior communication via email to marta.henriques@ipleiria.pt;
  2. At most, one person will be allowed per office;
  3. Preferably, the maximum occupancy of one person per 20m2 in laboratory space / room should be considered, considering the specificity of each space.

Access by Students

For conducting assessment tests/activities
    1. Classrooms:
      • Classroom D.S.1.4 (SSE.DGE);
      • Classroom D.S.1.6 (SPGM.DGE);
      • Classroom D.S.1.14 (LAI6.DEI);
      • Classroom D.S.1.07 (LAI1.DEI).
Note:
    1. Only workstations prepared and dully marked can be used in accordance with the granted authorization.


    1. Procedure:
      2. Prior authorization from the School’s Board is required, and the following instructions must be considered:


    1. Student
      • The Student makes the request to the Curricular Unit/subject (UC) Professor, in as much advance as possible. It is not possible to assure the response to requests that are not sent to the Board with a minimum of 48 hours in advance;
    2. UC Professor
      • Analyzes the request (with the eventual articulation with the head of the UC, with the Course Coordinator and with the Department Coordinator);
      • Forwards the request to the School’s Board (estg@ipleiria.pt), with eventual relevant information, with copy to the head of the UC, to the Course Coordinator and to the Department Coordinator;
    3. School’s Board
      • Decides on the request and communicates the decision to all those referenced in the request.

For access to Laboratory Spaces
    1. Procedure:
      2. Prior authorization from the School’s Board is required, and the following instructions must be considered:


    1. Student
      • The Student makes the request to the UC Professor, in as much advance as possible. It is not possible to assure the response to requests that are not sent to the Board with a minimum of 48 hours in advance;
    2. UC Professor
      • Analyzes the request (with the eventual articulation with the head of the UC, with the Course Coordinator and with the Department Coordinator);
      • Forwards the request to the person in charge of the Laboratory in question;
    3. Laboratory Manager
      • Analyzes the request in conjunction with the Course Coordinator and the Department Coordinator;
      • Prepares the list with the scale of use of the laboratory by the Students;
      • Forward the request to the School’s Board (estg@ipleiria.pt), listing the scale of use of the laboratory and additional information deemed convenient;
    4. School’s Board
      • Decides on the request and communicates the decision to all those referenced in the request.
Note: Access will only be granted to students on the list with the timescale of use of the laboratory approved by the Board, within the hours established there. Preferably, the maximum occupancy of one person per 20m2 should be respected, considering the specificity of each laboratory.

For access to Study Rooms
    1. Classrooms
      • Classroom A.0.5;
      • Classroom A.0.6;
      • Classroom AR.0.4 (Equiped with computers).
Note:
    1. Only workstations prepared and dully marked can be used in accordance with the granted authorization.


    1. Procedure:
      2. Prior authorization from the School’s Board is required, and the following instructions must be considered:
      1. Student
        • The Student makes the request to the UC Professor, in as much advance as possible. It is not possible to assure the response to requests that are not sent to the Board with a minimum of 48 hours in advance.
      2. School’s board
        • Analyzes the request, considering the occupation already authorized for the room;
        • Decides and communicates the decision to the student.
Note:
    A maximum period of stay in the room of 3 hours will be considered for each student. The student may remain in the workplace for a longer period, until use by another authorized student.

Access by Workers of Service Providers

  1. Regular access for the purpose of normal activities;
  2. Allowed to use the areas defined as “Forbidden Access”;
  3. Mandatory use of a protective mask.

Rules for the Use of Facilities

    1. i. All ESTG’s facilities are of limited/restricted access, with the presence of workers and Students being allowed, exclusively if previously authorized and only for the permitted purpose;
      1. The entry and exit circuits defined in each building must be respected;
      2. The entrance to each building is subject to control and registration;
      3. The areas marked “Access Forbidden” can only be used for the purpose of emergency exit;

    1. ii. The spaces must be kept ventilated:
      1. Keeping doors and windows open whenever possible;
      2. The use of air conditioning systems is prohibited.

    1. Eating in classrooms and laboratory spaces is forbidden. It is allowed to eat next to the vending machines and in the proper spaces for that purpose.

    1. The sanitary facilities that can be used are properly identified (one on each floor) and can be used by only one person at a time.

    1. v. In the computer rooms defined for conducting assessment moments, only the duly appointed workstations should be used.
      1. The sanitized workstation available for use is identified with a green card;
      2. Workstations are cleaned frequently, however, each user must clean their hands when entering the room, using a dispenser available at the entrance and cleaning the table / chair / keyboard / mouse before using it, using a vaporizer. made available on site;
      3. Workstations not prepared or identified with the red card must not be used;
      4. Log out of the computer used (if applicable);
      5. Do not turn off computer equipment (if applicable);
      6. Do not use / tamper with other spaces / equipment, only at the assigned workstation.

  1. vi. Elevators must be used only in exceptional situations, and can be used by only one person at a time.

Personal Protective Equipment (PPE)

Personal Protection Equipment (PPE) will be made available to Students and Employees, with limited availability per person, and duly registered.

Cleaning and Hygiene

    1. Equipment for specific cleaning will be made available, in the following locations:
      • Entrances to buildings;
      • Computer rooms defined for conducting evaluation moments;
      • Laboratory spaces with authorized access;
      • Vending machines.

    1. ii. Shared spaces will be cleaned and sanitized frequently, according to the daily cleaning schedule.

  1. iii. Specific equipment for shared use will be cleaned and sanitized frequently, according to the specific cleaning scale:
    • Keyboards – covered by a protective film, properly sanitized by the cleaning team between uses and replaced at the end of the day or whenever it is damaged.
    • Printers – handling surfaces covered with protective film, which must be cleaned before and after each use by the user. The films are replaced daily or whenever they are damaged.