Presential activities at ESTG
Academic year 2020/2021

valid from September 1st, 2020

The regulatory measures now set out are intended to minimize the problems arising from the pandemic situation generated by the coronavirus SARS-CoV-2, which causes COVID-19. Therefore, we request for your understanding and collaboration of all those who use the facilities of the School of Technology and Management (ESTG) for compliance, as well as the adoption of responsible behaviors, hygiene practices, respiratory etiquette and social distancing, highly recommended by the competent authorities.


Whenever there is a suspicion of a case related to COVID-19 in our community, the Student / Staff Member must contact the SNS 24 line (808 24 24 24) and stay at home. If you are on campus, you should go to a Security Guard office to be directed to the isolation area, where you can contact the SNS 24 line (808 24 24 24).


These measures are valid and must be applied and complied within all ESTG buildings.


We appreciate the collaboration of all, as well as the sense of responsibility shown by our community. We are available for any clarification that seems necessary.

Timetable for School of Technology and Management’s Buildings

From September 1st, 2020*:
  Building A Building B Building D Building E Building C
Monday to Friday 07:15 às 00:30 08:30 às 20:00 07:45 às 00:30 08:00 às 00:00 Restricted access to authorized users
Saturday 08:00 às 20:00 Closed 08:00 às 18:15 Closed
Sunday and Holidays Closed Closed Closed Closed
* with the exception of periods of interruption of academic activity.




Rules for the Use of Facilities

Regras gerais

  1.  The use of mask is mandatory in all closed spaces on campus and, in open space, whenever the physical distance of 2 meters between people cannot be guaranteed;
  2.  You should proceed to hand sanitizing at the entrance and exit of buildings, classrooms and laboratories, using the alcohol gel dispensers in those spaces;
  3.  The circuits of entry, exit and circulation in the buildings must be fully respected, in order to minimize the concentration and gathering of people. Circulation must always be done on the right side;
  4.  The permanence in the common areas of the buildings must have the minimum duration indispensable for the intended action. At the end of classes and during breaks, students should go out quickly and orderly outside;
  5.  When entering the classroom, you should start by occupying the places furthest from the door to the places closest to it. The exit should be made in reverse order, that is, from the place closest to the door to the most distant;
  6.  Only places that are not marked with the red sticker with the indication “Não usar – Don’t use” or similar identification must be occupied;
  7.  The information on the capacity of each room will be posted at the respective entrance, and must be respected;
  8.  The doors of the buildings must remain open;
  9.  Spaces should be ventilated, keeping doors and windows open whenever possible;
  10.  Eating in classrooms and laboratory spaces is not allowed;
  11.  Toilet facilities can be used by only one person at a time;
  12.  The elevator should be used only in exceptional situations, and it can only be used by one person at a time;
  13.  Whenever a situation of potential risk to community health is identified, it must be reported to the nearest security guard or through the internal contact of the person in charge of the campus (+351 969 103 397).

Classroom Entrance Control

  1.  Check-in into classrooms is subject to registration on the attendance sheets. Thus, it is of particular importance that attendance records are made at the beginning of all classes following the procedure defined by the Teacher of each curricular unit;
  2.  All classrooms and laboratories have a maximum capacity, properly posted at their entrance, which must always be respected. This number includes the teacher, the students and, where applicable, laboratory technicians.

Access to Common Spaces

  1.  Access to common spaces is made only for the purpose of circulation and access to specific spaces, being conditioned and reduced to the minimum necessary;
  2.  The minimum safety distance of 2 meters must always be maintained and respected;
  3.  The circuits defined for circulation within buildings must be respected;
  4.  You should always circulate on the right side;
  5.  Vending machines can only be accessed by one person at a time and after prior cleaning, done by the user, through a vaporizer available on site;
  6.  The entire academic community must contribute to the cleaning of common equipment, using the materials and consumables available for this purpose.

Access to Facilities by the Students

For conducting assessment test/activities
Students who do not have the conditions to carry out the assessment tests that take place online must communicate the situation to the UC professor so that a place at ESTG can be made available for this purpose.
  1.  Facilities:
    Will be defined and communicated on a case-by-case basis. Only workstations prepared and marked should be used, in accordance with the authorization granted.
  2.  Procedure:
    Prior authorization from the School’s Board is required, and the following instructions must be considered:
    1. Student
      •  • The Student makes the request to the Curricular Unit Professor, in as much advance as possible. It is not possible to assure the response to requests that are not sent to the Board with a minimum of 48 hours in advance.
    2. Curricular Unit Professor
      •  Analyzes the request (with the eventual articulation with the head of the Curricular Unit, with the Course Coordinator and with the Department Coordinator);
      •  Forwards the request to the School’s Board (estg@ipleiria.pt), with eventual relevant information, with copy to the head of the Curricular Unit, to the Course Coordinator and to the Department Coordinator
    3. School’s Board
      • Decides on the request and communicates the decision to all those referenced in the request.
For access to Laboratory Spaces
  1.  Access to Laboratory Spaces outside of class hours for academic and research tasks is highly conditioned by the preparation and conduct of classes. For this reason, its use outside this context is limited and authorized by the Board according to the evaluation carried out by the Laboratory Managers, the Curricular Unit Managers, the Course Coordinators and the Department Coordinators.
  2.  Procedure:
    Prior authorization from the School’s Board is required, and the following instructions must be considered:
    1. Student
      •  The Student makes the request to the Curricular Unit Professor, in as much advance as possible. It is not possible to assure the response to requests that are not sent to the Board with a minimum of 48 hours in advance.
    2. Curricular Unit Professor
      •  Analyzes the request (with the eventual articulation with the head of the Curricular Unit, with the Course Coordinator and with the Department Coordinator);
      •  Forwards the request to the person in charge of the Laboratory in question
    3. Laboratory Manager
      •  Analyzes the request in conjunction with the Course Coordinator and the Department Coordinator;
      •  Prepares the list with the scale of use of the laboratory by the Students;
      •  Forward the request to the School’s Board (estg@ipleiria.pt), listing the scale of use of the laboratory and additional information deemed convenient.
    4. School’s Board
      •  Decides on the request and communicates the decision to all those referenced in the request.

NOTE: Access will only be granted to students on the list with the timescale of use of the laboratory approved by the Board, within the hours established there. Preferably, the maximum occupancy of one person per 20m2 should be respected, considering the specificity and capacity of each laboratory.

For access to study rooms
At the beginning of the school year, study rooms will not be available at ESTG. It is suggested that, for this purpose, the existing spaces in the José Saramago Library can be used, according to the rules specific to that space.

Access to facilities by Staff members

  1.  ESTG Staff Members access the School’s facilities to carry out their job activities. However, access is conditioned to the number of people present in the space they wish to access;
  2.  The workstations of the offices must be configured in such a way that none of their occupants are sitting face to face, in a direct line, less than a distance of 2 meters. In cases where this occurs, the tables must be offset or placed in such a way that the occupants of the office do not face each other. The Image below exemplifies alternatives for the repositioning of workstations;
  3.  Teaching Staff should, whenever possible, agree on times for exclusive use of the office, avoiding too much time sharing the same space at the same time.

Access by Workers of Service Providers

  1.  Regular access for the purpose of normal activities;
  2.  Mandatory use of a mask and compliance with other rules of access and permanence in ESTG spaces.




Procedures to be adopted on Face-to-face Service

  1.  Contact with professors should be made, whenever possible, via email or via the digital platform defined between the Student and the Teacher. Office attendance depends on prior scheduling to ensure security conditions within the office;
  2.  Whenever possible, contact with ESTG Services must be made by email or telephone;
  3.  Face-to-face service at ESTG Services depends on prior scheduling, so that it is possible to comply with specific rules for access to spaces.




Personal Protective Equipment (PPE)

  1.  The School will provide some Personal Protective Equipment (PPE) to members of its community, specifically social masks and, in cases already identified, gloves. Social masks can be requested at GEAP (door to the right of the Academic Services);
  2.  In the practical-laboratory component of curricular units where there is the use of shared material/equipment, in addition to the obligation to use a mask and, where applicable, gloves, students must also wear a gown and visor. The purchase of gowns and visors is the responsibility of the Student;
  3.  Gowns should never be left at school and should be washed frequently. There will be no place for loaning gowns. In cases where the use of a gown is mandatory, the presence of Students who do not have the gown properly washed and sanitized will not be allowed.




Cleaning and Hygiene

  1.  i. Equipment for specific cleaning will be made available, in the following locations:
    •  Entrances to buildings,
    •  Laboratory spaces with authorized access,
    •  Vending machines;
  2.  Shared spaces will be cleaned and sanitized frequently, according to the daily cleaning schedule;
  3.  Specific equipment for shared use will be cleaned and sanitized frequently, according to the specific cleaning scale;
  4.  Keyboards and the handling surfaces of the printers are protected with protective film and must be sanitized before and after each use by the user. Films are replaced whenever damaged.